Administrative Assistant - Food and Agriculture Organization of the United Nations - Yerevan

JOB RESPONSIBILITIES:
- Receive all invoices/ receipts, classify them according to accounting codes and prepare them for recording in the accounting programme;
- Prepare monthly financial reports;
- Manage bank account and cash in hand;
- Prepare contracts for internationally and nationally hired consultants according to FAO format, monitor payment schedules;
- Obtain quotations, process them, prepare purchase orders and monitor shipment of supplies;
- Maintain and update master files of all utilities and informal databases (inventories of acquisitions, transfers and disposal of project equipment, holiday schedules, address lists, directories, etc.);
- Receive and screen telephone calls and messages, ensure that they are returned/ replied and make telephone calls for and on behalf of the NPC;
- Receive and forward incoming mail (land- and email) to relevant project personnel;
- Compose letters, faxes, memos and reports under guidance of the NPC in Armenian and English language;
- Schedule, confirm, cancel and re-assign appointments/ meetings/ travels and assemble background material related to the nature of the event;
- Draft minutes of meetings and ensure the circulation of their final version to relevant personnel;
- Handle all other routine and administrative matters.

REQUIRED QUALIFICATIONS:
- Higher education (Bachelor's degree) in Humanities or Business Administration;
- At least 3 years of work experience in the relevant sphere;
- Fluency in Armenian and English languages, both verbal and written on working level;
- High level computer skills (MS Office, Internet, etc.).

APPLICATION PROCEDURES:
Applications can be submitted to: FAO-AM@fao.org or hard copies can be delivered to the FAO Representation Office in Armenia (Governmental Building #3, Ministry of Agriculture, 1st floor, Room #105).
Applications will be considered only if accompanied by an updated CV, FAO Personal History Form (available at http://www.fao.org/VA/adm11e.dot ) and letter of motivation.